Making Tax Digital - are you ready for the digital switchover?

In 2008 Cumbria was the first region in the whole of the UK to move over from analogue to our now familiar digital terrestrial TV network.  Ahead of the switch, a massive advertising campaign ensued and the great ‘digital switchover’ led to the biggest change to TV viewing in history.

10 years on, UK businesses are facing the same ‘digital switchover’ or transmitter ‘switch off’ as it became known, but this time round the threat of being ill-prepared is much more significant than missing the latest episode of Corrie.

HMRC’s Making Tax Digital switchover – the biggest change to VAT in decades - is on its way at rapid pace, and with only 7 months until the 1st April 2019 deadline, it’s essential that every business is fully prepared.

What is Making Tax Digital?

MTD is the government’s plan to digitalise the tax system, with every individual in the UK eventually having their own personal tax account and every business its own business tax account - meaning the end of the traditional annual tax return for millions.

Where we are now:

Currently, any VAT registered business has a responsibility to provide information to HMRC by completing a VAT return, whether that is monthly, quarterly or annually.  This is processed by accessing the HMRC VAT gateway and entering the required information, either directly with HMRC or through an application programming interface (API) via accounting software providers such as Xero.

For those businesses that submit direct to HMRC, many are still using manual systems to record their accounting information and others are using spreadsheets such as Microsoft Excel and Google Sheets. 

How will MTD change VAT returns?

MTD changes this for all VAT periods that commence after 1 April 2019 for all businesses with VATable turnover over £85,000.  After this date, the current HMRC portal will be closed and VAT returns will only be able to be submitted via an application programming interface (API).

Once MTD is mandatory, businesses will be required to keep their accounting records in a digital manner.  It was intended that spreadsheets would not count, but this has been relaxed as long as there is an API that can link them to HMRC – no such software exists yet but Armstrong Watson will be keeping abreast of developments and informing of any changes.

MTD Requirements of accounting software

All businesses will need to review their accounting software to ensure that it will be compliant with the new regime.  As a minimum, it will need to be able to:

• Process records in a digital form
• Preserve digital records in a digital form
• Create a VAT return from the digital records
• Provide HMRC with VAT data on a voluntary basis
• Receive information from HMRC via the API platform in order to allow HMRC to send ‘nudges’ to the firm or their tax agent

Digital record keeping requirements

HMRC has confirmed businesses do not need to keep digital invoices and receipts, however they do need to keep the transaction data digitally. 

The list below summarises what is required to be kept digitally:

Designatory data: 
• Your business name 
• The address of your principal place of business 
• Your VAT registration number 
• A record of any VAT accounting schemes that you use

For each supply you make you must record: 
• The time of supply 
• The value of the supply 
• The rate of VAT charged

For each supply you receive you must record: 
• The time of supply 
• The value of the supply including any VAT that is not claimable by you 
• The amount of input tax that you will claim

What should you do now?

Get in touch with your accountant – and soon!  With every VAT registered business affected, that’s a huge amount of work for advisory firms, so to ensure your business is ready it is recommended you act now.

  1. If you are not using digital accounting software speak to your accountant as soon as possible so they can assist you through the process of conversion to digital recording
  2. If you are using a digital accounting software please check with them to ensure their software is going to be MTD compliant in time

Armstrong Watson MTD Solution

Armstrong Watson has been working towards an MTD solution for the last two years and we are ready to help all clients get compliant.  Our innovative approach allows us to do this as quickly and as efficiently as possible resulting in two main solutions:

Armstrong Watson assisted – Simply provide us with a digital bank feed (Very easy to set up) and we can cost effectively take care of your MTD needs in the way we have helped clients prepare VAT returns in the past. 

Armstrong Watson Xero Training – Let Armstrong Watson use our 8 year Xero experience to help you set up your own digital accounting system, enabling you to take care of your MTD requirements. 

Xero accounting software is the leading digital software in the UK and Armstrong Watson is not only the largest UK Xero partner we were Xero’s UK Accounting Partner of the Year in 2017.  This accolade has been achieved by being one of the first accountancy firms to market Xero and the support from hundreds of clients that have already made the move to Xero.

If Xero is not right for your business, our team will work with you to ensure you have the right accounting software to meet your needs.

And remember, just as the great digital TV switchover brought us 100s of extra channels and a vastly superior viewing experience, the great digital tax switchover will also bring with it an abundance of new business opportunities, from better control over your forecasting and budgeting through to significantly easier access to finance to name but a few…

To ensure your business is compliant for the big switch and to see how digital accounting can really benefit your business, please contact our Making Tax Digital team on 0808 144 5575 or email us at mtd@armstrongwatson.co.uk

To ensure your business is compliant for the big switch and to see how digital accounting can really benefit your business, please contact our Making Tax Digital team on 0808 144 5575 or email us

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